The application deadline is December 16, 2022 at 11:59 pm Pacific
We are seeking two Contracts Managers (PPM2) to support the Best Starts for Kids’ Prenatal-to-Five team in the Community Health Services (CHS) Division of Public Health—Seattle & King County. The Contracts Managers (PPM2) will be responsible for implementing contract management infrastructure and providing program support for the Home-Based Services, Community-Based Parenting Supports, and Child Care Health Consultation program areas. The scope of work includes contract management process and infrastructure implementation, contract monitoring and payment; research and data visualization support; program support, and teaming.
Job Duties
- Contract Management Process and Infrastructure Implementation: Develop, implement, and improve contracting tools and processes. This includes collaborating with CHS contract and financial staff to refine existing procedures with an equity focus; improving contracting templates (i.e., budgets and invoices), monitoring tools (i.e., financial reports, program reports, dashboards); providing culturally responsive technical assistance and support to community partners to ensure timely submission of high-quality, accurate contract and reporting deliverables; coordinating with central finance and compliance teams; and supporting the ongoing feedback loop within the county and communicating back out to grantees.
- Contract Monitoring and Payment: Reviewing monthly and quarterly financial and programmatic report submissions for up to 50 contracts evaluating program performance to approve payments and process invoices; conducting follow-ups to ensure completion of requirements; liaising with P-5 Program Managers to resolve performance-related issues in partnership with community partners; and preparing for and implementing site reviews/monitoring visits to ensure community partners receiving Best Starts for Kids funding are providing high-quality, outcome-based services for children and families.
- Research and Data Visualization Support: Providing research and data support by creating dashboards, developing program-related data visualizations, reviewing field literature on policy and practice, and conducting qualitative coding; and supporting Best Starts P-5 Program Managers and evaluation team in data collection activities, including coordinating awardee and stakeholder involvement in evaluation activities.
- Program Support: In partnership with P-5 Program Managers, coordinate meetings and capacity-building activities for awardees, including scheduling, booking space, ordering food, preparing materials, and documenting activities.
- Teaming: Become an active, supportive team member of the Best Starts for Kids Prenatal-to-Five Team within the Community Health Services Division by cultivating an environment that fosters open communication, team work, and commitment to equity and quality service and fostering a culture of learning and continuous improvement.
Experience, Qualifications, Knowledge, Skills
- Deep knowledge of equity and social justice principles and practices, and understanding of the effects of place-, race- and policy & systems-based inequities on marginalized communities and populations.
- Two years of experience in contract management and/or program design and implementation (including program development, budgeting, invoicing, and reporting).
- Two years of experience in basic data management and utilization of project management tools.
- Experience coordinating groups of people in working toward a shared goal.
- Ability to multi-task and work in stressful situations involving changing deadlines and expectations.
- Professional level organizational skills and ability to track multiple priorities with attention to details and results
- Ability to work across sectors to increase opportunities and improve results.
- Ability to work with a variety of individuals from diverse backgrounds and build consensus among a diverse group of individuals with varying opinions.
- Able to work with a wide range of partners to develop culturally and linguistically appropriate versions of messages and materials.
- Excellent oral and written communication skills.
- Intermediate skills in Microsoft 2010 Office Suite and data management software.
- Valid Washington State Driver’s License or the ability to travel around the county in a timely manner.
Desired Qualifications
- Knowledge of early learning systems within King County and Washington State
- Experience coordinating, implementing, and monitoring grant or contract funded services
- Experience supporting training, coaching, consultation, or other capacity building activities
- Experience with data analysis and visualization including analyzing simple data sets, creating data visualization, and using relevant software.
- Experience with cross-sector partnerships; learning communities, collaborative, or processes; and logistics and planning for large initiatives involving diverse stakeholders.
Best Starts for Kids
Building on the deep knowledge, connections, and skills within King County communities, and backed by what science and research tells us about human development, the Best Starts for Kids King County initiative meets children and families with the right services at the right time. The first Best Starts for Kids levy, approved by King County voters in 2015, reached 490,000 of King County’s youngest children and their families and 40,000 youth and young adults, catalyzing strong starts in a child’s earliest years, and sustaining those gains through to adulthood. In August 2021, King County voters chose to renew the levy with over 62% approval for another six years. The plan for Best Starts for Kids 2.0 will maintain current Best Starts for Kids investments in promotion, prevention, and early intervention, while deepening our investments to address critical needs in our community. View the Best Starts for Kids Implementation Plan: 2022 – 2027 here.